Researching in the Archives
Where do I start?
The best approach is to first email the archives staff to discuss your research topic and needs. This allows you to find out how much information the archives may have, and it allows staff to think of all possible resources and have them ready for your visit.
Please keep in mind that materials cannot leave the archives, and all research must be done in the Archives’ reading room.
More about visiting the Archives
Researcher Guidelines (.pdf)
How do I research?
For simple requests, we are happy to look up the information desired.
For more involved requests, we prefer that the patron visit the Archives to conduct his own research. Staff will help identify sources of information relevant to your interests but cannot undertake extensive research projects.
Researchers unable to visit the Archives because of physical distance or other circumstance may request copies be delivered by mail or electronically. In most cases, staff are only able to fill offsite research requests if they are sufficiently specific, e.g. a particular document or the contents of a particular folder. In cases where research is required to identify relevant material, archives staff will conduct research as time permits. Please contact the Archives for further information.
What resources are available?
Index to Publications: This is an invaluable tool for locating articles in the Echo (1913-1920 and 1978-present), Taylor Magazine (all dates), and the Gem (1898-1920). The Index brings up titles of relevant articles by subject heading or individual mentioned and provides basic bibliographic information. To view or obtain copies of the articles, contact the Archives with the article’s bibliographic information.
Checklists: Checklists for a few collections and publications are available online. Please see Holdings for more information.
Artifact Catalog: This catalog consists of select items from various special collections. It is a resource to identify artifacts that can be used for research and presentations or as learning aides.
Staff: The Archives’ staff is happy to help you locate the information you need by directing you to and making available additional materials and resources housed in the archives.
Photocopies and Scans
While most materials can be photocopied and scanned, there is no self-service copying or scanning. All photocopies are made by archives staff so be sure to leave yourself enough time to receive your copies, or plan to take notes.
Duplication of materials will be done only if there will be no injury to the material and if there is no violation of copyright restrictions or restrictions imposed by agreement with the donor. All patrons are expected to abide by copyright laws.
Copy Services Policy (.pdf)
Permission to Publish
Permission requests may be sent by post or by email to the University Archives.
Your request must include the following information:
- Photocopies/electronic attachments of the relevant section(s) of your manuscript, with quotes highlighted
- title of your book or article
- name of the publisher
- expected date of publication
- complete citations for Archives materials, including the name of the collection, box number or title, folder title, and title or description and date of the item.
Permission to Publish Photographs and other Images
Please direct all permission requests to publish photographs and images to University Relations.